![]() ![]() Skip a line between the printed name and the enclosure. The printed version of your name, and if desired you can put your title or position on the line underneath it. Your signature will go in this section, usually signed in black or blue ink with a pen. Skip 3-4 lines between the closing and the printed name, so that there is room for the signature. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized. Let's the reader know that you are finished with your letter usually ends with Sincerely, Sincerely yours, Thank you, and so on. Skip a line between the end of the body and the closing. The body is where you write the content of the letter the paragraphs should be single spaced with a skipped line between each paragraph. Skip a line between the subject line and the body. Makes it easier for the recipient to find out what the letter is about. Skip a line between the salutation and the subject line or body. Note that there is a colon after the salutation. Last Name:, Dear Director of Department Name: or To Whom It May Concern: if recipient's name is unknown. Skip a line between the date and the salutation.ĭear Ms./Mrs./Mr. The address of the person you are writing to along with the name of the recipient, their title and company name, if you are not sure who the letter should be addressed to either leave it blank, but try to put in a title, i.e. Skip a line between the date and the inside address (some people skip 3 or 4 lines after the date). Put the date on which the letter was written in the format Month Day Year i.e. (Not needed if the letter is printed on paper with the company letterhead already on it.) Skip a line between your address and the date. The return address of the sender so the recipient can easily find out where to send a reply to. With all business letters, use 1" margins on all four sides. The block format is the simplest format all of the writing is flush against the left margin. ![]()
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